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Vital Records

The Clerk-Recorder’s Office maintains and preserves the birth, death and marriage records for events that occur in Placer County.  The birth and death records date from 1873 to present and marriage records date from 1852 to present.

Copies of vital records can be purchased at the Clerk-Recorder’s Office from 8:00 a.m. to 4:30 p.m. Monday through Friday, except for legal holidays, as well as by mail or fax.

Fees for certified copies are:

Birth Certificate $28.00
Death Certificate

$21.00

Public Marriage Certificate $15.00
Confidential Marriage Certificate $20.00

 

Birth Certificate Copies

As part of statewide efforts to prevent identity theft, California law requires this office to issue 2 different types of certified copies: authorized and informational.  Both types are certified copies of the original document on file with California Department of Public Health.

An AUTHORIZED CERTIFIED COPY of a birth record establishes the identity of the registrant and may be required to obtain a driver's license, passport, social security card and other services related to an individual's identity. Only individuals who are authorized by Health and Safety Code section 103526 are able to obtain an authorized certified copy of a birth record.

Those who do not meet the criteria for an AUTHORIZED CERTIFIED COPY may receive an INFORMATIONAL CERTIFIED COPY with the words "INFORMATIONAL, NOT A VALID DOCUMENT TO ESTABLISH IDENTITY" imprinted across the face of the certificate.

In the case of birth records, Health & Safety Code 103526 defines an authorized person as:

  • The registrant or a parent or legal guardian of the registrant.
  • A party entitled to receive the record as a result of a court order, or an attorney or a licensed adoption agency seeking the birth record in order to comply with the requirements of Section 3140 or 7603 of the Family Code.
  • A member of a law enforcement agency or a representative of another governmental agency, as provided by law, who is conducting official business.
  • A child, grandparent, grandchild, sibling, spouse or domestic partner of the registrant.
  • An attorney representing the registrant or the registrant's estate, or any person or agency empowered by statute or appointed by a court to act on behalf of the registrant or the registrant's estate.
  • Any agent or employee of a funeral establishment that orders certified copies of a death certificate on behalf of any individual specified in paragraphs (1) to (5), inclusive, of subdivision (a) of Section 7100 of the Health and Safety Code.

For in-person, mail and fax orders

For online orders

  • Placer County Clerk-Recorder has partnered with VitalChek Network, Inc., an independent company, through which an order may be placed at www.vitalchek.com.
  • Expedited shipping available through VitalChek 
  • Additional fees are charged by VitalCheck for using this service.

Death Certificate Copies

As part of statewide efforts to prevent identity theft, California law requires this office to issue 2 different types of certified copies: authorized and informational.  Both types are certified copies of the original document on file with California Department of Public Health.

An AUTHORIZED CERTIFIED COPY of a death record may be required to obtain death benefits, claim insurance proceeds, notify social security and obtain other services related to an individual's identity. Only individuals who are authorized by Health and Safety Code section 103526 are able to obtain an authorized certified copy of a death record.

Those who do not meet the criteria for an AUTHORIZED CERTIFIED COPY may receive an INFORMATIONAL CERTIFIED COPY with the words "INFORMATIONAL, NOT A VALID DOCUMENT TO ESTABLISH IDENTITY" imprinted across the face of the certificate.

In the case of death records, Health & Safety Code 103526 defines an authorized person as:

  • The registrant or a parent or legal guardian of the registrant.
  • A party entitled to receive the record as a result of a court order, or an attorney or a licensed adoption agency seeking the birth record in order to comply with the requirements of Section 3140 or 7603 of the Family Code.
  • A member of a law enforcement agency or a representative of another governmental agency, as provided by law, who is conducting official business.
  • A child, grandparent, grandchild, sibling, spouse or domestic partner of the registrant.
  • An attorney representing the registrant or the registrant's estate, or any person or agency empowered by statute or appointed by a court to act on behalf of the registrant or the registrant's estate.
  • Any agent or employee of a funeral establishment who acts within the scope of his or her employment and who orders certified copies of a death certificate on behalf of any individual specified in paragraphs (1) to (5), inclusive, of Health and Safety Code §7100(a).
  • An individual described in paragraph (1) to (8), inclusive, of subdivision (a) of Health and Safety Code 7100. Agent under power of attorney for health care, competent surviving spouse, surviving competent adult child, surviving competent parent, surviving competent adult sibling, surviving competent adult person respectively in the next degrees of kinship, conservator.

For in-person, mail and fax orders

For online orders

  • Placer County Clerk-Recorder has partnered with VitalChek Network, Inc., an independent company, through which an order may be placed at www.vitalchek.com.
  • VitalCheck can be reached through its website, www.vitalchek.com.
  • Additional fees are charged by VitalCheck for using this service.

Authorized Marriage Copies

Beginning January 1, 2010 the California Health and Safety Code Section 103526 permits only specific individuals to receive an AUTHORIZED CERTIFIED COPY of a marriage record.

An AUTHORIZED CERTIFIED COPY of a marriage record is required to conduct a name change on a driver's license, passport or social security card. Please see below for list of authorized individuals.

Those who do not meet the criteria for an AUTHORIZED CERTIFIED COPY may receive an INFORMATIONAL CERTIFIED COPY with the words "INFORMATIONAL, NOT A VALID DOCUMENT TO ESTABLISH IDENTITY" imprinted across the face of the copy.

When ordering in person: an authorized individual must complete an approved application, including a signed statement sworn under penalty of perjury, to receive an AUTHORIZED CERTIFIED COPY.

When ordering by mail: send a completed application form and a notarized Sworn Statement, signed under penalty of perjury by the authorized requestor, with payment to: Placer County Clerk, 2954 Richardson Drive, Auburn, CA 95603

Individuals permitted to receive an AUTHORIZED CERTIFIED COPY of a non-confidential (public) marriage certificate:

    • The registrant (one of the parties to the marriage.)
    • A party entitled to receive the record as a result of a court order (must include a certified copy of the court order with this request.)
    • A member of a law enforcement agency or a representative of another governmental agency, as provided by law, who is conducting official business.
    • A parent, child, grandparent, grandchild, sibling, spouse or domestic partner of the registrant.
    • An attorney representing the registrant or the registrant's estate, or any person or agency empowered by statute or appointed by a court to act on behalf of the registrant or the registrant's estate.

Those who are not authorized by law to receive an authorized certified copy of a non-confidential (public) marriage record will receive an informational certified copy marked “Informational, not a valid document to establish identity”.

Individuals permitted to receive an AUTHORIZED CERTIFIED COPY of a confidential marriage certificate:

 
    • The registrant (one of the parties to the confidential marriage.)
    • A party entitled to receive the record as a result of a court order (must include a certified copy of the court order with the request.)

An informational certified copy of a confidential marriage certificate cannot be issued.

Marriage Licenses

The Name Equality Act of 2007 (AB 102, Chapter 567, Statutes of 2007) gives specific rights to parties who are applying for their California marriage license, to choose and list on the marriage license, the new name(s) that each party will go by after marriage ( Family Code 306.5) This law only pertains to marriage licenses issued on or after January 1, 2009 and does not apply to marriage licenses issued prior to that date.

NOTE: Parties are not required to have the same name, nor are they required to change their name. If one or both of the parties want to have their new name(s) shown on their marriage license, the new name must be entered on the marriage license application at the time they are applying for their marriage license. The name you indicate on your marriage license application will be your name on the marriage license certificate and cannot be changed by the County Clerk. If you do not indicate a new name on your marriage license, a court order will be required to do a name change.

For more information please visit The Office of Vital Records

Wedding Keepsakes are available.

The following is information regarding: public marriage licenses and confidential marriage licenses; who may perform a marriage ceremony; miscellaneous information; and frequently asked questions.

There are two types of marriage licenses a couple may apply for: Public and Confidential. Both types of marriage licenses are valid for 90 days from the date they are issued. The Public Marriage license can be used anywhere in the state of California. The Confidential Marriage license must be used in the county where it was purchased. You must present the license to the person who is to perform the marriage ceremony. After the ceremony is performed, it is their responsibility to complete the license and to return it to the County Clerk for filing within 10 days after the ceremony.

Applying for a Public or a Confidential Marriage License

Marriage License Application

Parties to be married must do the following to apply for a marriage license:

  1. Apply together and apply in person.
  2. Present a government issued picture identification, such as a driver's license, passport or military ID.
  3. Provide full names, including mother's maiden names, and state or country of birth for parents.
  4. If previously married or in a State Registered Domestic Partnership, provide the date of dissolution, death or termination.
     

If Purchasing a Confidential Marriage License

Three additional requirements also apply:

  1. Both applicants must be over 18 years of age.
  2. Currently living together.
  3. Being married in the county where the license was purchased.

Confidential Marriage License Application 

Who May perform Marriage Ceremonies per Family Code §401
Marriage ceremonies may be performed by any priest, minister, or rabbi of any religious denomination, a judge or retired judge, commissioner or retired commissioner, or assistant commissioner of a court of record, a judge or magistrate who has resigned from office, mayor, city clerk, county supervisor or by a person authorized to do so under Family Code Section §401.

Family Code Section §401
For each county, the county clerk is designated as a commissioner of civil marriages. The commissioner of civil marriages may appoint deputy commissioners of civil marriages who may perform marriage ceremonies under the direction of the commissioner.  Deputy Marriage Commissioner for a day

Civil Marriage Ceremonies
On a limited basis, ceremonies are performed through the Clerk-Recorders Office, Monday through Friday.  Appointments are preferable, please call at least 24 hours in advance for scheduling the appointment.  Those without an appointment will be served in accordance to available staff.

Miscellaneous Information

  1. Minors, emancipated minors included, cannot be licensed to marry in California without a parent's written consent and a Superior Court Order, and cannot purchase a Confidential Marriage license. Please call for more information.
  2. There are no residency requirements for the parties to be married, or witnesses to the ceremony.
  3. Both Confidential and Public marriage license can be used anywhere in the state of California.
  4. One witness is required on the Public marriage license. Two are also acceptable. No witnesses are necessary for the Confidential marriage license.
  5. The Public license is a public record and available for anyone's inspection. It may be published in a local newspaper. The Confidential marriage license is not a public record, and a certified copy can only be purchased by the parties of the marriage without a court order.
  6. Certified copies are available at the Recorder's Office for a fee of $15.00 for Public and $20.00 for Confidential.

 

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