COUNTY OF PLACER
BOARD OF SUPERVISORS
TUESDAY, NOVEMBER 25, 2008
F.C. “Rocky” Rockholm, District 1, Vice Chairman Thomas Miller, County Executive
Robert Weygandt, District 2 Anthony J. La Bouff, County Counsel
Jim Holmes, District 3, Chairman Rich Colwell, Chief Assistant County Executive
Kirk Uhler, District 4 Mike Boyle, Assistant County Executive
Bruce Kranz, District 5 Holly Heinzen, Assistant County Executive
Ann Holman, Clerk of the Board
County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603
Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours. Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you require disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.
FLAG SALUTE – Led by Supervisor Holmes.
STATEMENT OF MEETING PROCEDURES - Read by Clerk.
PUBLIC COMMENT: Persons may address the Board on items not on this agenda. Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes. If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session. The Board is not permitted to take any action on items addressed under Public Comment.
SUPERVISOR’S COMMITTEE REPORTS:
CONSENT AGENDA (Pages 4-9) - All items on the Consent Agenda (Items 10 thru 26) have been recommended for approval by the County Executive Department. All items will be approved by a single roll call vote. Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.
TIMED ITEMS TO BE DISCUSSED AT THE TIME SHOWN
1. BOARD OF SUPERVISORS – Present recipients of the Commemorative Coin Awards with their coins. The recipients were personally chosen by the Supervisor for their district in recognition for either their acts of heroism, longstanding community service or exceptional acts that have dramatically improved or impacted people’s lives.
2. BOARD OF SUPERVISORS – Presentation of Commendations to Chris John, Spencer Mallinger and John Martell Jr. all Firefighters who were injured while fighting a wildfire in the rural area of Lincoln, California on June 11, 2008.
3. SHERIFF – Annual Report related to the programs established pursuant to Vehicle Code (VC) 9250.14 for the Placer Regional Auto Theft Task Force (PRATTF) and Vehicle Code (VC) 9250.19 for the Placer Regional Automated Fixed and Mobile Identification funds.
4. OFFICE OF EDUCATION – Annual report on Williams Schools in Placer County presented by Gayle Garbolino-Mojica, County Superintendent of Schools.
DEPARTMENT ITEMS TO BE CONSIDERED FOR ACTION AS TIME ALLOWS
5. ADMINISTRATIVE SERVICES/PROCUREMENT – Authorize the Purchasing Manager to sign the following:
a. Competitive Bid/Blanket Purchase Order/GPS Electronic Monitoring Services/Probation - Award a Blanket Purchase Order using a Competitively Bid Public Agency Cooperative Agreement to Pro Tech Monitoring Inc., in the maximum amount of $435,105.
b. Purchase Order/One Rear Mount Aerial Ladder Fire Truck/Fire Administration - Award from Manhasset-Lakeville Fire District Competitive Contract, to Fire Truck Headquarters, in the amount of $714,546.69.
6. COMMUNITY DEVELOPMENT RESOURCE AGENCY:
a. Administration/Development Impact Fee Deferral Program - Provide direction regarding a request from the Placer County Contractors Association and Builders Exchange (PCCA) to defer impact fees related to traffic, sewer and park mitigation.
b. Planning/Placer-Yuba Counties Proposed County Boundary Line Adjustment - Adopt a resolution setting the date, time and place of a public hearing on Yuba County’s proposed boundary line adjustment.
7. HEALTH & HUMAN SERVICES:
a. Children’s System of Care - Approve the FY 2008-09 cooperative agreement with Placer County Office of Education (PCOE) to jointly meet the federal Individuals with Disabilities Education Act (IDEA) and State/County mental health mandates, with PCOE to reimburse Placer County for providing mandated mental health services in the amount of $2,785,404. The required match for these services includes $30,000 in County General Funds. These costs are reflected in the Department’s 2008/09 Final Budget.
b. Community Health and Clinics - Cancel Hospital Services Agreement Number CN011195 with Sutter Roseville Medi-Cal Center and Sutter Auburn Faith Hospital effective June 30, 2008, approve a new contract with the same two organizations for hospital services for the period from July 1, 2008 through June 30, 2018, and authorize the Director of Health and Human Services to sign subsequent amendments. The County General Fund contribution for this contract is projected at $1,242,300 for fiscal year 2008/09. These costs are reflected in the Department’s 2008/09 Final Budget.
c. Community Health and Clinics - Approve a Medi-Cal Geographic Managed Care revenue agreement with Health Net of California, Inc., to facilitate payment for medical treatment provided to eligible patients, with an expected State implementation of March 1, 2009, subject to automatic renewal until canceled, and authorize the Director of Health and Human Services to add any additional, qualified contractors necessary to implement Medi-Cal Geographic Managed Care contingent upon review and approval by CEO, Risk Management and County Counsel, and to authorize amendments as needed. There are no County General Funds in these actions and these revenues are reflected in the Department’s 2008/09 Final Budget.
8. PUBLIC WORKS/ZONE OF BENEFIT #213/COUNTY SERVICE AREA 28 (Donner-Truckee Veterinary Hospital) - Conduct a public hearing, consider all protests, tabulate ballots, and adopt a Resolution creating Zone of Benefit No. 213 and setting charges to monitor surface and groundwater quality in the Martis Valley watershed at a maximum cost of $298.28 per dwelling unit equivalent for the Donner-Truckee Veterinary Hospital.
9. COUNTY COUNSEL/ADJOURN TO CLOSED SESSION: (A) §54956.9 - CONFERENCE WITH LEGAL COUNSEL
1. Existing Litigation:
(a) Lisabeth Armstrong vs. County of Placer, et al., Placer County Superior Court Case Number: SCV-22150
(b) Collins Electrical Company vs. County of Placer, et al., Placer Superior Court Case Number: SCV-23726
(c) Chalmer DeCecco, WCAB Claim, Claim Number: Unassigned
(d) Northstar Mountain Properties, LLC vs. County of Placer;
Placer County Superior Court Case Number: Unassigned
2. Anticipated Litigation:
(a) Significant exposure to litigation pursuant to subdivision (b) of Government Code §54956.9: two potential cases
(B) §54957.6 - CONFERENCE WITH LABOR NEGOTIATORS
(a) Agency designated representatives: Tom Miller, Nancy Nittler, Mike Boyle, Valerie Flood, Gerald O. Carden, Anthony J. La Bouff
Employee organization: PPEO. DSA.
CLOSED SESSION REPORT:
CONSENT AGENDA (Pages 4 -9) - All items on the Consent Agenda (Items 10 thru 26) have been recommended for approval by the County Executive Department. All items will be approved by a single roll call vote. Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.
10. ORDINANCES – Second reading:
a. County Executive - Ordinance to update the Placer County Code, Chapter 3 regarding safety management employee use of leave balance options at retirement and authorize the Personnel Director to sign any necessary deferred compensation plan documents.
11. WARRANT REGISTERS – Weeks ending October 10, 17, 24, and 31, 2009
12. BOARD OF SUPERVISORS - Approve two Commendations for the Placer County Law Enforcement Chaplaincy (PCLEC) honoring Karen Stockel and Angie Allison for their contribution and service to the community, law enforcement officers and fire officials during times of crisis.
13. CLAIMS AGAINST THE COUNTY – Reject the following claims, as recommended by Counsel:
a. 08-149, Devries, Kathleen , $1,500, (Property Damage)
14. CLAIMS AGAINST THE COUNTY – The Office of County Counsel recommends the timely portion of the following claim be rejected.
a. 08-151, Mitchell, Chris, $450,000, (Personal Injury)
a. Auburn Veterans Memorial Hall Board – Accept letter of resignation from George Voyiatzes Seat 3, effective October 31, 2008.
b. Colfax Veterans Memorial Hall Board - Approve appointment of Richard Osgood, Robert Candler (Alternate) to Seat 1 and reappointment of John Hannigan to Seat 2, Eric Blackmun, Delphie Mazankowski (Alternate) Seat 3, Charles Gray, Tom Mason (Alternate) Seat 4, Terri Sultana and Betty Lugena (Alternate) Seat 6, as requested by Supervisor Kranz.
c. Foresthill Veterans Memorial Hall Board – Approve appointment Patricia Proscholo, Betty Husted (Alternate) to Seat 5 and reappointment of Vincent Robinson, Travis Reed (Alternate) Seat 2, Francis Stevenson, John Clark (Alternate) Seat 3, Stephan Cannizzaro Seat 4, Vicki Haskins Campbell and Larry Jordon (Alternate) Seat 6, as requested by Supervisor Kranz.
d. Lincoln Veterans Memorial Hall Board – Approve appointment of Vic Ioppolo to Seat 1, Bruce Duncan (Alternate) Seat 1, Robert Bruce (Alternate) Seat 3 and reappointment of Richard Lercari to Seat 2, Len Valasek to Seat 3, Samuel Silvas to Seat 4, John McCulloch (Alternate) Seat 4 and Manuel Nevarez (Alternate) Seat 5, as requested by Supervisor Weygandt.
e. Roseville Veterans Memorial Hall Board – Approve appointment of Alan Hayashi to Seat 6, as requested by Supervisor Rockholm.
f. Municipal Advisory Council (Meadow Vista) - Accept letter of resignation from Maureen O’Connell Seat 1, effective November 11, 2008.
16. COMMUNITY DEVELOPMENT RESOURCE AGENCY:
a. Engineering & Surveying/Northstar Northside PSUB-T20060278 . Project #DPN 8491 "Village North Condominiums, Phase 1" aka "The Northside Phase 2", Tract #965 - The department has inspected construction of all improvements within the project and found the work to be in accordance with approved standards. Therefore, it is requested that the Board: Accept improvements as complete; authorize Faithful Performance and Labor/Materials sureties to be set at: Faithful Performance 25% immediately upon Board approval, Labor/Materials 50% or the total of all claims per G.C.66499.7, whichever is higher, for six months or longer if claims exist.
b. Planning/Riolo Vineyard Project - Authorize the County Executive Officer to execute a contract amendment in the amount of $25,000 with Hausrath Economics Group to prepare Fiscal Analysis related to land use for the project.
c. Planning/Low Impact Development Guidebook for the Sierras - Authorize the Chairman and the Planning Director to execute a $75,000 contract with the Sierra Business Council (SBC) to assist Placer County with the development of a Low Impact Development (LID) guidebook for the Sierra Nevada region.
17. COUNTY COUNSEL – Approve a resolution acknowledging statements from local government agencies regarding the status of their conflict of interest codes and approving amendments to those designated agencies’ codes; and approve a resolution updating Placer County conflict of interest code appendix designating positions within the County as required by law.
18. COUNTY EXECUTIVE:
a. North Lake Tahoe Resort Association - Approve the North Lake Tahoe Resort Association’s proposed expenditure of budgeted infrastructure funds in the amount of $30,000 to undertake in-depth tourism economic analysis and various public assessment surveys.
b. Facilities Impact Fee - Resolution accepting the Placer County Capital Facilities Impact Fee Annual Report for 2007-2008.
c. Contract - Authorize the County Executive Officer to execute a fourth contract amendment with Goodwin Consulting Group to provide for additional studies and technical expertise needed to address capital facilities, services, and infrastructure costs associated with development projects in western Placer County in an amount not to exceed $50,000. This contract amendment of $50,000 results in a total contact amount of $599,000. Funding will be provided predominantly by new development.
d. Contract - Authorize the County Executive Officer to execute an amendment to a contract with Hausrath Economics Group in an amount not to exceed $75,000 to provide fiscal, economic, and finance services and studies for a broad range of land development related issues. This contract amendment results in a total contract amount of $175,000.
19. COUNTY EXECUTIVE/EMERGENCY SERVICES – Resolution approving the 2008 update of the Truckee Fire Protection District Capital Facilities Plan which contains an 8.9% increase in mitigation fees based on the change in value of the Construction Cost Index (CCI).
20. FACILITY SERVICES:
a. Annexation/Sewer Maintenance District #1 – Resolution of Intention setting the time and date to hold a Public Hearing to consider the annexation of property owned by Nadine Enderlin, APN 053-103-045, and Clifford England, APN 053-101-015, located on Channel Hill Lane in Auburn, into the boundaries of the District.
b. Annexation/Sewer Maintenance District #1 - Resolution of Intention setting the time and date to hold a Public Hearing to consider the annexation of property owned by Diana Gunther, APN 076-335-023, located on Virginia Drive, Auburn, into the boundaries of the District.
c. Notice of Completion/100 Ramp Remodel Asbestos Abatement, Project No. 4744A - Resolution accepting the project, located in the Placer County Government Center in North Auburn, as complete and authorize the Director of Facility Services to execute and record the Notice of Completion.
d. Notice of Completion/Burton Creek Paving, Project 4790 - Resolution accepting the project, located at 2501 North Lake Boulevard, in Tahoe City, as complete and authorize the Director of Facility Services to execute and record the Notice of Completion.
21. HEALTH & HUMAN SERVICES:
a. Adult System of Care - Approve a contract with Karuna Anand, M.D. for the provision of after-hours psychiatric services from November 25, 2008 through November 24, 2009 (1 week per month of weekend and after-hours services) for a total contract amount not to exceed $35,000, and authorize the Director of Health and Human Services to sign the contract and subsequent amendments up to 10% of the original contract amount. The General Fund contribution for this contract is $10,500. These costs are reflected in the Department’s 2008/09 Final Budget.
b. Children’s System of Care - Approve a contract with Herrera Marketing and Public Relations from November 1, 2008 through June 30, 2009 in an amount not to exceed $90,000 to provide outreach, engagement, and planning with the Latino community, and authorize the Director of Health and Human Services to sign the contract and subsequent amendments up to 10% of the original contract amount. Federal grant funds were previously dedicated for this purpose, and are required to be utilized in this manner. There are no County General Funds in this action and these costs are reflected in the Department’s 2008/09 Final Budget.
c. Community Health and Clinics - Approve Change Order No. 2 to Blanket Purchase Order #15391 with David H. Roholt DDS, dba Alta Vista Dental Lab, for dental prosthodontic services for the period of January 22, 2008 through December 31, 2008, increasing the maximum amount by $14,000 for a revised maximum amount of $63,500, authorize the Purchasing Manager to sign the resulting change order. Approximately $5,800 in County General Funds is included in this action, and these costs are reflected in the Department’s 2008/09 Final Budget.
d. Environmental Health - Resolution authorizing the Director of Health and Human Services or his designee to submit all necessary grant applications to the California Integrated Waste Management Board; to sign any contracts, agreements, payment requests, and amendments for the purposes of securing these grant funds; and to implement and carry out the purposes of these grants for the period of fiscal years 2008/2009, through 2012/2013. There are no County General Funds in this action and these revenues are reflected in the Department’s 2008/09 Final Budget.
a. Position Reclassification - Introduction of an ordinance, with recommendations from the Civil Service Commission, for reclassification of one position in the department of the County Clerk-Recorder-Registrar of Voters and the abolishment of four obsolete classifications in the Health and Human Services Department.
b. Long Term Disability - Approve a rate decrease for the employer paid Lincoln National Long Term Disability policy from $.40/$100 to $.36/$100 of covered monthly payroll for the calendar years January 1, 2009 through December 31, 2010, effective January 1, 2009.
c. Request for Proposals - Approve the award of competitive Request for Proposals (RFP) No. 9835 to Concern: EAP of Mountain View, CA for the County’s annual Employee Assistance Program in the maximum amount of $99,522, this is a decrease of $91,828 from calendar year 2008, and authorize the Purchasing Manager to sign the resulting contract documents.
d. California Public Employees Retirement System - Approve resolutions (5) for the California Public Employees Retirement System to maintain the tax deferred status of the Employer Paid Member Contributions (EPMC) for the Placer Public Employees Organization (PPEO) General Unit, PPEO Professional Unit and Unclassified Employees, PPEO General Unit Safety Members, PPEO Professional Safety Unit Members, Placer County Deputy Sheriff’s Association (PCDSA) Safety Members and Placer County Deputy Sheriff’s Association Miscellaneous Members.
e. Amendments to Chapter 3 - Introduction of an ordinance with amendments to Chapter 3, codifying certain provisions contained in the latest Placer Public Employees’ Organization (PPEO) memorandums of understanding and related side letters; and the management and confidential employees’ salary and benefit ordinances. These updates to Chapter 3 include only those items previously approved by your Board.
23. PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $250,000 are placed on the Consent Agenda. Authorize the Purchasing Manager to sign the following:
a. Competitively Bid Contract #KN020876 /Hazardous Vegetation Abatement Services/Squaw Valley Park, Facility Services – Approve Change Order #1 with Tree Pro Tree Service, Inc., increasing the amount by $11,135 for a revised total contract amount of $61,085.
b. Blanket Purchase Order #15673 /On-Site Maintenance and Engineering Services in Support of the County’s Enterprise Voice Network, Administrative Services/Telecommunications - Approve Change Order #2 with Nexus IS, Inc., in the amount of $16,085.28 for a revised maximum amount of $65,500.
c. Blanket Purchase Order #15272 /Credit Card Aviation Fuel Purchases, Sheriff - Renew Blanket Purchase Order based on a Defense Department Contract with Multi Service Corporation, in the maximum amount of $70,000.
d. Competitive Bid #9853 /Voice and Data Cabling, Administrative Services/Telecommunications - Award to Dunn-Wright Communications, in the maximum amount of $125,000.
e. Blanket Purchase Order #14943 /Milk and Dairy Products, Probation - Approve a Change Order with Francis Distributing, in the amount of $26,000, for a revised maximum amount of $212,500.
f. Competitive Bid #9830 /Leasing Vanpool Vehicles for the County’s Vanpool Program, Public Works/Transit - Award to VPSI, Inc., in the maximum amount of $156,200.
24. PUBLIC WORKS:
a. Professional Services Agreement #1003 , Amendment #1, Lake Forest Erosion Control Project, Area A (Dollar Point) – Resolution authorizing the Chairman to sign Amendment #1, with Nevada Tahoe Conservation District, in the amount of $153,000 and authorizing the Director of Public Works to approve and sign future amendments up to $15,300.
b. Professional Services Agreement #73244 , Amendment #3, Kings Beach Commercial Core Improvement Project – Resolution authorizing the Chairman to sign Amendment #3, with Jones & Stokes Associates, Inc., in the amount of $35,000 and authorize the Director of Public Works to approve and sign future amendments up to $3,500. The proposed work for Amendment #3 included the preparation of additional response to comments based on a large volume of public comments. In addition, the consultant is asked to attend an extra public hearing and public workshop. These tasks are related to the environmental documentation phase of the Kings Beach Commercial Core Improvement Project (CCIP).
c. Purchase/Bus Lettering/Dial-A-Ride – Approve the purchase in the amount of $3,732.30 for Placer County Transit Dial-A-Ride bus lettering on six new Dial-A-Ride busses.
d. Tahoe Pines Erosion Control Project (State Clearinghouse #2008092807), Mitigated Negative Declaration – Resolution approving a Mitigated Negative Declaration with the required findings for the Tahoe Pines Erosion Control Project – Area A.
25. REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.
a. Approve appropriation of $100 in Revenue Sharing monies to the City of Roseville Christmas Tree Lighting Ceremony, as requested by Supervisor Rockholm ($100).
b. Approve appropriation of $100 in Revenue Sharing monies to the Friends of the Penryn Library, as requested by Supervisor Holmes ($100).
c. Approve appropriation of $650 in Revenue Sharing monies to the Koinonia Family Services Foster Care Program, as requested by Supervisor Rockholm ($150) and Supervisor Uhler ($500).
d. Approve appropriation of $150 in Revenue Sharing monies to the Oakmont High School 2009 Sober Grad Night, as requested by Supervisor Rockholm ($150).
e. Approve appropriation of $850 in Revenue Sharing monies to the Placer Care Coalition 9th Annual Raising Spirits Event, to benefit those in need within our community as requested by Supervisor Rockholm ($200), Supervisor Weygandt ($200), Supervisor Holmes ($200) and Supervisor Uhler ($250).
f. Approve appropriation of $250 in Revenue Sharing monies to the Roseville Chamber of Commerce Sylvia Besana Annual Holiday Parade, as requested by Supervisor Rockholm ($250).
g. Approve appropriation of $200 in Revenue Sharing monies to the Soroptimist International of Roseville 2nd Annual Fun, Fashion and Firs Event, as requested by Supervisor Rockholm ($200).
a. Vehicle Donation - Accept a vehicle donation of a van in the estimated amount of $5,000 from Target Corporation to be used in Placer County Sheriff’s Department Investigations unit; add the vehicle to the Master Fixed Asset List and surplus the existing van (#0912) that will be replaced; and remove it from the Master Fixed Asset List.
b. Agreement - Approve an amendment between Sacramento County Information Technology (OCIT) for expanded access to Criminal Justice Information System (CJIS) for Web-based Known Persons Finder (WebKPF). Authorize the Sheriff-Coroner-Marshal to execute the amendment in the amount of $396, for a new total agreement amount of $18,672, on behalf of the County for system access for the Sheriff’s Office ($11,880) and District Attorney ($6,792). The initial one-year term of the agreement began July 1, 2008. There is some capacity to add users as needed for a total not-to-exceed amount of $25,000. The current additional cost of the WebKPF access of $396 will be absorbed in the Fiscal 08/09 budget with no additional impact to the General Fund.
***End of Consent Agenda***
ITEMS FOR INFORMATION:
27. Placer County Law Library – Annual Report 2007-2008.
28. Treasurer-Tax Collector - Treasurer’s Statement for the month of October 2008.
BOARD OF SUPERVISORS’ 2008 & 2009 MEETING SCHEDULE:
December 9, 2008
January 13, 2009
January 27, 2009
February 10, 2009
February 24, 2009